RoPA AND DATA MAPPING

The Record of Processing Activities (RoPA) is a detailed document that organisations must maintain to show their compliance with the GDPR Article 30.  It includes information about personal data processing activities, legal bases, retention periods, and technical and organisational measures, and must be kept up-to-date. The RoPA should be available to Supervisory Authorities upon request.

Think of your RoPA as a snapshot of your data processing practices. It’s a single document that outlines all of your business's data processing activities. Some examples of processing activities include HR, marketing, or third-party activities that process personal data.

While keeping records of processing activities is legally required by the GDPR for most businesses, it is also a helpful tool for self-auditing. Maintaining and understanding these records is essential for companies as they seek to identify processing risks. Once you know the risks, you can develop a plan to mitigate them.